The Best Data Rooms for Your Business

Virtual data rooms are created for businesses of different sizes and types. However, whether all virtual data room vendors are similarly suitable for all businesses is quite a question.

Virtual data room providers nowadays target various markets and businesses. Therefore, when you compare virtual data rooms for your business, it is better to do some research about their specialties.

Today, we are going to list down some of the best data rooms for small, mid-sized, and enterprise-level businesses. It is important to note that this list is based on online customer reviews and the overall performance of these data room services.

Best data rooms for small businesses


DocSend by Dropbox is a highly suitable data storage and management service for professionals and small-scale businesses. DocSend online data room software’s linked-based system allows you to set security settings for every user or stakeholder according to your requirements. You can receive real-time notifications on documents you track or follow and whenever your profile is being visited.

Currently, more than 25000 companies use Dropbox (DocSend) to manage their business data. The minimum pricing plan starts at $10 a month.

Read more about DocSend at


ShareVault is another high-end and highly secure electronic data room commonly used for sharing confidential business data with third parties. Due to its high-end security standards, ShareVault is often used for small-scale fundraising, asset sales, M&As, partnering, due diligence, licensing, and board communications.

Similarly, due to impeccable document protection and document intelligence, Sharevault data room software is amongst the top choices for lawyers, accountants, small companies, and investment bankers. 75% of ShareVault customers are small businesses.

Best Data Rooms for medium-sized businesses


SecureDocs virtual data rooms can cater to the safe data storage and sharing needs of small and mid-size businesses. These virtual data rooms are immensely used to automate deal-making, and they hardly take 10 minutes to complete the setup process. Apart from that, companies use SecureDocs data rooms for fundraising, due diligence, acquisitions and mergers, bankruptcy, and litigation.

The company has strong customer support, and the basic plan starts from $250 a month (unlimited users). 36% of SecureDocs’s clients are mid-sized businesses.


Ansarada is a globally used virtual data room software for freelancers, and small, medium, and some large-sized businesses. Ansarada, unlike many other virtual data rooms, is backed by artificial intelligence (AI) and has some latest security features such as digital watermarks, document access control, document printing and saving restrictions, security time-outs, single sign-on, and file tracking.

Apart from that, Ansarada boasts deal collaboration and team collaboration features. You can integrate this VDR with Dropbox and Google Drive. 33% of their customers are mid-sized companies.

Best data rooms for large businesses

Merrill Datasite

Merrill Datasite primarily targets medium and large-scale businesses and enterprises. The company is known for providing high-end solutions for corporate development, law firms, investment banking, and private equity firms.

Merrill Datasite is a highly recommended data room software for large-scale fundraising, mergers and acquisitions, due diligence, joint ventures, and similar projects. The VDR provides visual analytics for document activities and custom settings for each user.

What’s more, Merrill is available in multiple languages such as German, English, and French and supports Mac and Windows.


Intralinks is famous for providing cutting-edge virtual data rooms and solutions for mergers and acquisitions. Apart from having a user-intuitive interface and fast setup process, Intralinks data rooms can help you manage and analyze documents through artificial intelligence.

Similarly, when it comes to security, Intralinks have advanced features like digital watermarking, permission-based user roles, two-factor authorization, and detailed audit logs. Other notable features include drag-n-drop, bulk upload, and auto-indexing.

The best thing about Intralinks virtual data rooms is their supportability for all standard operating systems such as Windows, Android, iOS, and Mac.

Best data rooms for all business sizes: Editor’s choice

iDeals virtual data rooms

Not many virtual data room vendors can offer customized and suitable solutions to small, medium, and enterprise-level businesses but iDeals can. Being the pioneer and industry leader, iDeals Solutions has earned a name in the global market due to two major reasons:

  1. Unparalleled security system
  2. A customer support service second to none

Security is iDeals forte; you may not find a data room securer than iDeals. That is the reason why they are used by businesses that deal in sensitive information, such as investment bankers, lawyers, and financial institutions.

iDeals data rooms are globally used for data sharing, bankruptcy case management, due diligence, mergers, acquisitions, fundraising, loan syndication, real estate trades, and asset management. Best of all, iDeals support Windows, Mac, Linux, Android, iOS, and web-based deployment. Also, they support 14 different languages, which is an unparalleled competitive advantage.

Summing it up

The right virtual data room for your business is the one that provides you with everything you need. However, going for data room vendors that offer customized solutions according to business size and type is highly recommended.

The names mentioned above are commonly used for small, medium, and large-sized businesses, respectively. We hope that among them you’ll find a data room worth your choice!



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